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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: April 13, 2012
Responsible Executive: VP for Academic Affairs


2.25 Faculty Development Leave Program


I. POLICY STATEMENT


The faculty development leave program (Program) enables tenured and tenure-track faculty members to engage in study, research, writing, field observations, creative activity, or other similar projects for the purpose of adding to the knowledge available to the individual faculty member, his /her students, his/her institution, and society in general.


II. RATIONALE


The Legislature's purpose in establishing the Program is to further improve the quality of higher education available to the students at state-supported colleges and universities and to establish a program of faculty development leaves as part of the compensation for the faculty of these colleges and universities.


III. SCOPE


This policy applies to all The University of Texas at San Antonio (UTSA) tenured and tenure-track faculty as well as those administrators in the departments, colleges, and University responsible for the administration of the Program.


IV. WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-25.html


V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


UTSA or UT System Policies or the Board of Regents' Rules & Regulations

  1. UT System Board of Regents Rule 30201 Leave Policies, Section 4
  2. UTSA Handbook of Operating Procedures (HOP) policy 2.02, Section A. 1-2

Other Policies & Standards

  1. Texas Education Code, Sections 51.101 - 51.108

VI. CONTACTS


If you have any questions about HOP policy 2.25, Faculty Development Leave Program, contact the following office(s):

Office of the Vice Provost for Academic and Faculty Support
210-458-2898

Office of the Provost and Vice President for Academic Affairs (Provost)
210-458-4110


VII. DEFINITIONS


For purposes of this policy, the following definitions apply:

Development Leave Activity (DLA) Report
A development leave activity report prepared by the Faculty Member (defined below) engaged in the Program that must detail the activities of such Faculty Member for which the leave was granted, and the results of those activities.

Faculty Member
A person who is employed by UTSA on a full-time basis as a member of the faculty, holding either a tenured or tenure-track title.   

Program
The UTSA faculty development leave program.


VIII. RESPONSIBILITIES


  1. Office of the Provost and the Office of the Vice Provost for Academic and Faculty Support
    1. Administers the Program
  2. Dean
    1. Administers the application and selection process for the Program
    2. Reviews the DLA Report
  3. Associate dean for teacher education
    1. Collects and submits the development leave applications to the dean
    2. Collects the DLA Report and submits it to the dean
  4.  Faculty Member
    1. Submits the faculty development leave application to the department chair, including a written plan to cover ongoing University duties
    2. Makes appropriate compliance arrangements for ongoing research-related commitments and activities
    3. Prepares and submits the DLA Report to the department chair

IX. PROCEDURES


  1. Eligibility
    1. After two consecutive academic years of full-time academic service (that need not include teaching) at UTSA, faculty members with the academic title of assistant professor, associate professor, or professor, may submit a proposal to be considered for a faculty development leave for one academic year at half regular salary or for half an academic year at full regular salary.
    2. Not more than six percent of the UTSA faculty members may be on faculty development leave at any one time.
  2. Conditions
    1. A faculty member participating in the Program may accept a grant for study, research, or travel from any institution of higher education or from a charitable, religious, or educational corporation or foundation or from any federal, state, or local governmental agency.
    2. A faculty member participating in the Program may not accept employment from any other person, corporation, or government, unless The University of Texas System (UT System) Board of Regents determines that it would be in the public interest to do so and expressly approves the employment in writing.
    3. A faculty member participating in the Program will continue to be a member of the Teacher Retirement System of Texas or the Optional Retirement Program of the institution of higher education, just as any other member of the faculty on full-time duty.
    4. UTSA will continue to deduct from the compensation paid to a faculty member participating in the Program the monies required to be paid by him/her to the Teacher Retirement System of Texas or the Optional Retirement Program, the contribution for Old Age and Survivors Insurance, and any other amounts required or authorized to be deducted from the compensation paid any faculty member.
    5. A faculty member participating in the Program is a faculty member for purposes of participating in the programs and of receiving the benefits made available by or through UTSA or the state to faculty members.
    6. A faculty member participating in the Program is excused from usual UTSA responsibilities during the period of the leave, substituting instead the proposed activities for which the leave was granted.
    7. A faculty member participating in the Program is eligible to receive merit awards based on the results of the activities undertaken during his/her participation in the Program. The faculty member’s annual evaluations of performance should also be based on the activities approved for the development leave period. The information used for the merit award and for the annual evaluation should be contained in the faculty member’s DLA Report.
  3. Required Steps
    1. Development Leave Requirements
      1. The Office of the Provost will notify the deans of the total number of faculty development leaves that may be granted by each college by no later than the  fall semester of the academic year preceding the year in which the development leaves will be made available.
      2. Each college will determine its own process for awarding faculty development leaves. The process will include an elected faculty committee. 
      3. Eligible faculty members interested in a faculty development leave should submit an application to the department chair no later than the deadline designated by the provost.
      4. The department chair will submit applications to the dean by the date designated by the Provost for consideration by the college.
      5. Applications will be reviewed in the respective college through the process adopted by that college, as referenced in (2) (b) below.
      6. Criteria for awarding development leave will include:
        1. the strength of the proposed development leave activities;
        2. the value of the proposed activities to the educational, research, and service mission of the department, college, and University;
        3. the length of time since the previous development leave was granted (if applicable); and
        4. the positive outcomes of the previous development leave (if applicable), as documented by the faculty applicant.
      7. The college dean will notify selected faculty members via a written memorandum.
      8. Deans shall report to the provost the list of faculty members awarded leave for the subsequent academic year and indicate for each the semester(s) during which the leave will be taken.
    2. Faculty Member Responsibilities
      1. A faculty member with ongoing University-related responsibilities must provide a written plan for covering those responsibilities while on development leave. This plan should be included as part of the development leave application.
      2. A faculty member must ensure appropriate compliance in the following areas before commencing their participation in the Program:
        1. A faculty member who has active sponsored grants, contracts or other agreements must include a written plan for covering their sponsored program duties when participating in the Program. A copy of this plan must be approved by the vice president for research or designee.
        2. A faculty member who has an active IRB (human subject) or IACUC (animal) protocol must notify the appropriate University committee prior to leaving the University in order to participate in the Program.
        3. A faculty member with an active restricted data license, if leaving the University in order to participate in the Program, must submit to their dean and the director of the Office of Export Controls, sixty days in advance of leaving, documentation detailing how the data will be safeguarded in their absence, especially if they have graduate students as authorized users on the license.
        4. A faculty member leaving the country during their participation in the Program who takes any University-owned equipment, or conducts their leave activities at a foreign institution must consult with the Office of Export Controls prior to travelling.
    3. Development Leave Report
      1. The faculty member who participates in the Program must submit a DLA Report to the dean through the department chair. The DLA Report should detail the activities for which the leave was granted, and the results of those activities.
      2. DLA Reports must be filed within one month of the conclusion of the leave period. Faculty Members who do not timely file his/her DLA Report may be subject to disciplinary action.


X. SPECIAL INSTRUCTIONS FOR IMPLEMENTATION


None


XI. FORMS AND TOOLS/ONLINE PROCESSES


None


XII. APPENDIX


None